Insert Defaults Registry entry
Specify a set of values to display by default in a module when the module enters New mode. One or more sets of default values can be specified.
A default value displays in a field when a module is opened in New or Search mode. A default value is the most commonly used value in a field and is intended to save time and effort during data entry. A default value is not a mandatory value and it can be overwritten at any time during data entry.
The Insert Defaults Registry entry specifies a set of values to display by default in a module when the module enters New mode. One or more sets of default values can be specified for a user / group, each set with a different title.
The Insert Defaults Registry entry is generated automatically when a user with the daDefaults
permission sets default values for a module using the Edit option on the Edit tab of the Ribbon.
It can also be specified manually by an Administrator.
Administrators can also specify a Base Defaults
entry.
Note:
Only one Base Defaults
entry should exist for a given user / group / module entry.
A Base Defaults
entry can be thought of as the default set of default values:
- When a
Base Defaults
entry has been specified, users cannot select No Defaults from the Defaults box.In other words, default values will always display when a Base Defaults entry has been specified.
- Users are able to select any other set of default values from the Defaults box, however the values in the
Base Defaults
entry are always applied before the values in any other set of default values.
For example:
- An Administrator creates a
Base Defaults
entry in the Parties module which specifies that when creating a new record the value in the Party Type field is Person by default. - User
gerard
creates a set of default values called Country which specifies (only) that when creating a new record in the Parties module the value in the Country: (Address) field is Australia by default:
If the Country set of default values is selected from the Defaults box, two default values will display in a new Parties record:
- Party Type = Person
-AND-
- Country = Australia
The Base Defaults
entry is applied before the selected set of default values and in this case the values are combined.
If user gerard
created a set of default values called Country And Organisation which specified that the default value for Party Type is Organisation and the default value for Country: (Address) is Australia, the values that will display when the Country And Organisation set of default values is selected from the Defaults box will be:
- Party Type = Organisation
-AND-
- Country: (Address) = Australia
The Base Defaults value (Party Type = Person) is applied first but is then changed when the values in Country And Organisation are applied.
Usage
This Registry entry can be assigned to users and groups:
Key | User | Group | Group |
---|---|---|---|
Key 1 | User
|
Group
|
Group
|
Key 2 | user | group | Default
|
Key 3 | Table
|
||
Key 4 | table | ||
Key 5 | Insert Defaults
|
||
Key 6 | title | ||
Value | defaults |
User
|
user | Table
|
table | Insert Defaults
|
title | defaults |
Group
|
group | Table
|
table | Insert Defaults
|
title | defaults |
Group
|
Default
|
Table
|
table | Insert Defaults
|
title | defaults |
Note:
An Insert Defaults|title entry is generated automatically when a user with the daDefaults permission sets default values for a module using the Edit option on the Edit tab of the Ribbon. It can also be specified manually by an Administrator.
An Insert Defaults|Base Defaults entry is specified by an Administrator.
The Base Defaults version of this entry is:
Key | User | User | Group |
---|---|---|---|
Key 1 | User
|
Group
|
Group
|
Key 2 | user | group | Default
|
Key 3 | Table
|
Table
|
Table
|
Key 4 | table | table | table |
Key 5 | Insert Defaults
|
||
Key 6 | Base Defaults
|
||
Value | defaults |
User
|
user | Table
|
table | Insert Defaults
|
Base Defaults
|
defaults |
Group
|
group | Table
|
table | Insert Defaults
|
Base Defaults
|
defaults |
Group
|
Default
|
Table
|
table | Insert Defaults
|
Base Defaults
|
defaults |
where:
title |
is a name for the set of defaults that displays in the Defaults box. Note: title must be unique and should be descriptive to assist users when selecting it from the Defaults box. |
defaults |
is in the format column=value;column=value;... where: column is the back-end name of a field and value is the default value to use in the field. If a field is a table of values, multiple values can be entered (one per line) by separating them with a tilde, e.g. column=value1~value2 A semicolon is used to separate each column=value pair. |
- See Insert Defaults Registry entry for details about how to specify fields that should be excluded from a set of default fields, and thus never have a default value associated with them.
- An Insert Defaults Selected Registry entry records which set of default values specified in an Insert Defaults Registry entry is currently active for a user / group.
- For instructions on how to set default values in the EMu client, see Default values and how to make use of them.
Example
The following example defines two default values when creating a new record in the Parties module:
Key | Setting |
---|---|
Key 1 | Group
|
Key 2 | Manager |
Key 3 | Table
|
Key 4 | eparties
|
Key 5 | Insert Defaults
|
Key 6 | Base Defaults
|
Value | NamPartyType=Person
NamPrimaryLanguage=English |